Dialogical Development: Unveiling the Chatbot Life Cycle

However, understanding the chatbot development lifecycle is crucial for businesses to grow effectively and stay within budget.

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Chatbot development is among the innovations that are gradually becoming more and more popular. Every business is willing to invest in this technology since it increases productivity, streamlines operations, and yields a positive return on investment. Even with this, the development team must comprehend the bot’s life cycle to be effective and scalable without exceeding budget.

Conversational agents, such as chatbots and virtual assistants, are new developments gaining popularity. An increasing number of businesses are prepared to spend money on R&D to see what these new technologies can do for their operations to improve productivity, cut costs, and yield a return on investment.

Engineers and developers are generally keen to embrace new technology in most businesses, particularly in a project’s research and development stage. Nonetheless, ensuring the team is aware of the chatbot lifecycle to grow effectively and stay under budget is critical.

A chatbot: what is it?

chatbot development.

A chatbot program uses voice or text conversations to promote Conversational User Experience (CUX).

Chatbots help users in B2B and B2C ecosystems by making jobs more straightforward. For instance, chatbot virtual assistants help businesses increase sales, reduce overhead costs, better utilize the time of their support staff, and even assist clients after hours. 

The purpose of this article is not to go over the architecture and technology involved in creating a chatbot. Instead, we aim to discuss the approaches related to the various phases of the Chatbot Development Lifecycle.

It is an illustration of our chatbot in action:

Example of a chatbot

The Phases of the Development Lifecycle of a Chatbot

Every stage of a bot’s lifecycle is crucial. While some businesses may jump through certain hoops to expedite the bot workflow, they will have to revisit later to address problems they should have handled in the creation phase. 

The steps to building the ideal chatbot messaging platform are as follows. It is for any software developer group that wants to create a new chatbot or modify an existing bot flow to include a particular skill set. 

1. Need and Evaluation

Every product development lifecycle starts with this. You will also know your stakeholders and their target audience throughout the need stage. Here, you’ll need to discover what qualities they value in a bot. Using the new chatbot, the plan is to streamline and correct the business processes listed below.

Putting out

You’ll publish the chatbot after the deployment procedure is over. If this is a brand-new chatbot, the app stores must approve it. Submissions to different messaging platforms will require various paperwork to have the chatbot accepted, such as a logo, videos, photographs, scripts, and short and long descriptions. 

Approval and publishing of a new chatbot may take many days to months. The procedure takes less time for chatbots to deploy more abilities or apps.


The development process’s conversational and technical/operational aspects are crucial at this stage of the chatbot lifecycle. It would help if you comprehended the topics on which users are chatting with the chatbot and the time it takes for a response. The following is a list of the transaction time, missed intents, and error messages that the users see. You can create a list of maintenance and support items and a corresponding priority list with these observations.

Promotion and Acceptance

Promoting your chatbot is essential once it’s ready. It would help if you encouraged your tool or software for optimum uptake through influencers’ or stakeholders’ assistance.

The company’s leaders would aid in promoting the product through various commercials; therefore, marketing the tool can be simpler if it is a business-to-business chatbot. For business-to-consumer chatbots, email and social media marketing are viable options. Moreover, influencer marketing might aid in spreading the word about the product or app.

Additionally, as you release new abilities on your platform, you can have your advertising channel if you integrate proactive or push notifications as a skill within your chatbot.

The Lifecycle of Chatbot Development: Specifications

Based on the user stories obtained during the requirements phase, the chatbot product management team’s solution designer creates solutions during this phase. Now is the time to put the characteristics and advantages of the chatbot’s offerings in a product specification document. 

The process for each ability will be the same if you already have a chatbot platform and are only adding modest skills and apps.

A wiki, intranet, or Microsoft Word document that enumerates all of the features a chatbot may perform is an example of a specification document.

Conversational Flow: The Lifecycle of Chatbot Development

The solution designer typically collaborates with a user experience or human factors designer to map out the conversational flow using a workflow-based tool. Thanks to this, the team can graphically observe how the communication will flow to the end user. It is always advantageous to have an engineering technical lead present during these meetings to ensure that the wireframes and design are within reach from a development standpoint and to save time later on if re-design becomes required because something is impractical.

Additionally, a conversation occurs with the data scientist or the person in charge of your chatbot’s natural language processing. It will also be easier to wireframe the discussion flow so that the chatbot may context-switch as needed if you can build with natural language processing (NLP) in mind and take utterances, intents, and entities into consideration. Every workflow in this phase needs to take error-handling management into account.

One of the issues I have personally encountered in this phase is creating a pleasant process but finding that a design is not feasible because of budgetary, technical, or scope constraints, so we have to make up with subpar designs. Ensuring you have several conversation flows prepared will help alleviate this and give you flexibility throughout this stage.

Lifecycle of Chatbot Development: Models of Entities and Intents

It is necessary to manage utterancesβ€”what a user says to a chatbotβ€”using entity and intent models. Most chatbot platforms offer a simple method for handling these entities, intentions, and utterances. However, the best person to assist with managing how the chatbot will process various user inputs would be a data scientist on your team. It is particularly true if the chatbot platform is already in place and the development team adds apps or capabilities.

The Lifecycle of Chatbot Development: Architecture

First-time chatbot designers should pay close attention to the architecture and documentation of their creation. Both the front-end and back-end engineering designs must be solid. The front end reflects what the user will see when interacting with the conversational interface. The “back-end” describes online services, system integrations, and information-pulling hooks into other systems.

The Lifecycle of Chatbot Development: Development

Writing code and developing the chatbot are the activities during the development phase. After reviewing the specifications and requirements, engineers will design their structures according to them. Additionally, they will collaborate closely with the data scientists to guarantee the application of the entity and intent models.

It is frequently possible to work on the front-end chatbot user interface and back-end services concurrently, which speeds up the deployment of features.

The Lifecycle of Chatbot Development: Automated Testing

The chatbot development lifecycle calls for testing because different platforms and apps have different message rendering styles. Usually, testing is an integral part of the development lifecycle. Knowing which platforms and apps the chatbot will be available for and promoted to use is crucial in this situation, as is ensuring that the tests occur on each platform. 

Because this is a labor-intensive approach, writing code for automated testing must be a part of the bot development lifecycle to guarantee that regression testing occurs without manual testing. 

Before releasing the bot or skill, the stakeholders and a few designated users should test it outside the chatbot project team to ensure it functions.

Development Lifecycle of a Chatbot: Implementation

The bot must be deployed using a hosted environment when developed, tested, and authorized.

 The engineers ensure the code moves from the testing and production environments during deployment.

To ensure audiences are aware of the chatbot and its new capabilities, the solution designer, stakeholders, and users are implementing adoption and communication plans in the interim.

The Lifecycle of Chatbot Development: Publication

If this constitutes a brand-new chatbot, it must be installed first and uploaded to app stores for approval. To ensure approval, submissions to many messaging platforms require a comprehensive set of supporting materials, such as a logo, a detailed description, photographs, videos, scripts, and more.

It can take a new bot anywhere from a few days to several months. It would presumably be a relatively rapid procedure for those implementing abilities on a previously approved chatbot.


Chatbots are increasingly popular due to their increased productivity, efficiency, and cost-effectiveness. However, understanding the chatbot development lifecycle is crucial for businesses to grow effectively and stay within budget. The development process involves several stages, including need and evaluation, putting out, observation, promotion, and acceptance. The need stage involves:

  • They are understanding stakeholders and their target audience.
  • I am evaluating the chatbot’s qualities.
  • I am submitting the chatbot to app stores.
  • We are observing user interactions.
  • She was addressing maintenance and support issues.

The observation stage involves understanding user behavior and response times. Promotion and acceptance involve promoting the chatbot through influencers, social media marketing, and advertising channels. The specification phase consists of creating a product specification document outlining the features and benefits of the chatbot.

The lifecycle of chatbot development involves collaboration between solution designers, user experience designers, and data scientists to map conversational flow and manage utterances. The architecture of the chatbot must be solid, with both front-end and back-end engineering designs being crucial. The development phase involves writing code and developing the chatbot, with automated testing integral to the process. 

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